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Welcome to Debra T. Thomas Learning Center
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Our Policies



Admission to the Debra T. Thomas Learning Center is open to the public, with payment of the required registration fee, without regard to race, religion, sex, or national origin. However, we reserve the right to deny admission if we are unable to adequately care for your child at our facility.



At the time of enrollment, you will receive several registration forms which must be completed and updated annually to comply with State regulations. These include the application for enrollment, consent forms, and medical forms which must be completed prior to attending the Center. So that we can keep our records updated, please keep the Center informed of changes during the year.

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Health Requirements

Photo of children playingA medical report completed on forms prescribed by the Department of Children and Family Services shall be on file for each child.

The initial medical report shall be dated within the six months prior to the enrollment of infants, toddlers, and preschool children. For school-age children, a copy of the most recent school physical may be submitted.

If a child transfers from one day care center to another, the medical report may be used at the new center if it is less than one year old. In such case, the center the child is leaving shall maintain a copy of the child's medical form and return the original to the parent.

The medical examination shall be valid for two years, except that subsequent examinations for school-age children shall be in accordance with the requirements of the Illinois School Code and the Child Health Examination Code, provided that copies of the examination are on file at the day care center.

The medical report shall indicate that the child has received the following immunizations required by the Illinois Department of Public Health; poliomyelitis, measles, rubella, mumps, diphtheria, pertussis, tetanus, haemophirus influenzae B, and hepatitis B.

Unless the examining physician has made a determination that it is unnecessary, a tuberculin skin test by the Mantoux method and the results of that test shall be included in the initial examination for all children who have attained one year of age, or at the age of one year for children who are enrolled before their first birthday. The tuberculin skin test by the Mantoux method shall be repeated when children begin elementary and secondary school.

The initial examination shall show that children from the ages of one to six years have been screened for lead poisoning (for children residing in an area defined as high risk by the Illinois Department of Public Health in its Lead Poisoning Prevention Code) or that a lead risk assessment has been completed (for children residing in an area defined as low risk by the Illinois Department of Public Health).

Exceptions made for children who should not be subject to immunizations or tuberculin tests for medical reasons shall be indicated by the physician on the child's medical form.

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Tuition and Fees

Tuition rates are figured on a weekly basis and payment is due on the first day of attendance each week, including vacation weeks. You will recieve a Refer to the Tuition and Fees chart upon registration. Be sure you are familiar with all fees. Prompt payment of tuition and fees is necessary.

A late fee is automatically assessed weekly if tuition is not paid on the first day of attendance. Grace will be allowed for all payments received by 9:00 a.m. on Tuesday. Children will not be allowed in the program on Friday, if tuition payment for the current week has not been made.

If you receive child care subsidy from the Department of Human Services, the monthly co-payment is due the 1st of each month. Payments not paid by 9:00 am on the first Tuesday of the month will be automatically charged a weekly late payment fee. Children will not be allowed in the Center on Friday if the monthly co-payment has not been made.

A registration fee due upon enrollment and each September is required, which helps to cover insurance. Children enrolling after March 31st through July 31st, will be charged a pro-rated registration fee. Please note registration fee is an annual fee and it is non-refundable. Since space availability is guaranteed upon payment of the registration fee, exceptions may not be made.

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Nutrition and Food Service

We participate in the Child and Adult Care Food Program (CACFP). The Center receives financial payments from this program to help cover costs of providing nutritious food and well-balanced meals for your child(ren). To receive the meal payments, our Center must follow menu planning guidelines, keep accurate meal records daily, and maintain a non-profit food service.

Breakfast will be available daily for children who are in attendance between 7:00 a.m. and 7:45 a.m. Nutritious snacks will be served during mid-morning and mid-afternoon for all children. Lunch is served daily from 11:00 a.m. until 11:30 a.m.

Snack and meal menus are prepared to meet the child's daily nutritional requirements and will be posted weekly per State regulations.

A child requiring a special diet due to medical reasons, allergic reactions or religious beliefs shall be provided with meals and snacks according to the documented instructions of the child's parents, clergy and/or medical provider. A medical substitution form must be completed, and the documented instructions must be kept in the child's file.

When providing a special diet causes undue hardship or expense for the Center, meals or portions of meals shall be provided by the parents upon written agreement between the parent and the Center. The parent shall be responsible for the safety of food brought into the center. Special foods provided by parents shall be clearly labeled with the child's name, date and identity of the food and shall not be shared by other children.

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Illness and Medication

A sick child should not be brought to the Center. If your child becomes
ill, you will be called to make arrangements to pick your child up. If we
are unable to contact a Parent/Guardian, we will contact the person
indicated on the admission form.

To prevent the spread of disease at our Center, please allow your child to remain at home 24 hours if he/she has been sick with a fever. This will enable the parent to observe whether the child has fully recovered from the illness.

In order to provide for the critical health and well-being of children, under exceptional circumstances, medication may be administered during Center hours by administrative personnel, administrative designee, or self-administered by the child.

Prescription medications shall be labeled with the full pharmacy label.

Non-prescription medication shall be clearly labeled with the child's first and last name. The container shall be in such condition, that the name of the medication and the directions for use are legible.

Prescription medication shall be administered as required by a physician, subject to the receipt of appropriate releases from parents which shall be on file and regularly updated. Prescription medication shall be used only for the child named on the label.

Non-prescription medications may be dispensed in accordance with the physician's instructions.

All medication shall be kept in containers that are inaccessible to children and used only for medication.

Any topical products, such as diaper ointment, sunscreen or insect repellent shall be approved by the parent in writing prior to use on the child.

Please Note: A complete parent handbook will be received upon registration.

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